The best email client for Windows is essential if you have multiple email addresses and receive a lot of email every day. When choosing the best email clients for Windows, you must first decide whether you are ready to spend money on them or not. Paid desktop email clients are often more advanced and have professional support.
What is a mail client?
An email client is a software application used to access and manage a user’s email. Most email clients support multiple email services, including Gmail, Yahoo, Outlook, and offline corporate email systems.
Some email clients have only basic features, while others support encryption, out-of-office replies, contact management, image blocking, phishing filtering, and more.
Ten Windows Email Clients for Windows
Based on user feedback and the desire to include something for everyone, we present the top 10 email clients for Windows:
- Mailbird
- Microsoft Outlook
- Mozilla Thunderbird
- EM client
- Rambox
- Mailspring
- Polymail
- Clawsmail
- Mailbox
- Khiri
Let’s learn more about these popular Windows email clients.
1] Mailbird
Mailbird is an email client for Windows OS that has a simple design and is focused on speed and usability. You can use Mailbird for free, but you need to purchase a license to use all of its features.
Important Features
- There are many shortcuts for composing, replying, and sending emails.
- Mailbird allows you to integrate with Dropbox, Facebook, Whatsapp, Google Calendar, etc.
- This application will allow you to customize the layout and sounds of your notifications.
- This will help you connect to LinkedIn from your inbox.
- It provides multilingual support.
pros
- It works great even with many mailboxes.
- It integrates with third party applications.
- Easy to use.
Minuses
- It does not support CardDAV or CalDAV
2] Microsoft Outlook
Microsoft Outlook is probably the best email client in the world. It is available as part of the Microsoft Office suite and can be used as a standalone application or with multiple users in an organization.
Using Microsoft Outlook, you can go beyond basic email tasks and manage your calendar, schedule meetings with colleagues, share meeting times, and get reminders. It provides easy collaboration with other office applications such as Ms-Word, PowerPoint and Excel.
Important Features
- It helps you stay organized and plan.
- It protects your sensitive information.
- After sending the email, encrypt your data in the mailbox.
- You can manage multiple calendars from one window.
pros
- It seamlessly integrates with Microsoft products.
- Automatic disabling of unsafe links.
Minuses
- Expensive
3] Mozilla Thunderbird
Mozilla Thunderbird is a free and open source cross-platform email client in 59 languages. It supports themes and extensions so you can make it your own, and it includes a newsgroup, newsfeed, and chat client (XMPP, IRC, Twitter) to help you manage all your communication needs from one place.
Important Features
- You can add people to your address book.
- It gives reminders of attached files before sending an email.
- Instead of attaching an attachment, share a link to large files in your inbox.
- It protects sensitive information like credit card details, passwords, etc.
- You can manage multiple email accounts by merging inboxes, archived folders, or sent folders.
pros
- open source
- Portable
- Support for news feeds and chat
Minuses
- stagnant development
- Feels outdated
4] eM client
EM Client is one of the best email clients for Windows with an easy to use interface. eM Client is available for Microsoft Windows and macOS. Its target audience is individual users and companies using an email client with calendars, tasks, contacts, and chat. This app helps you manage your email, calendar, contacts and tasks. It supports PGP (Pretty Good Privacy) encryption.
Important Features
- Make a backup copy of your email.
- It supports email auto-responder.
- Automatic download of contacts from the Internet
- Add tables and easily resize any cell.
- It allows you to resize the image, rotate and flip.
pros
- Exchange functionality
- Dark theme available
- Support for email filters
Minuses
- Consumes a lot of memory
- Feels unpolished
- Prone to random shutdowns
5] Rambox
Rambox is not a traditional email client. Instead, it’s a productivity suite that aims to help users organize their workspace by managing multiple applications from one place. Rambox supports over 600 applications, including essential email clients, instant messaging and social networking applications, calendar and scheduling, and project management tools.
Important Features
- It lets you choose the times you want to receive and prevent notifications so you can work without interruption.
- Using Rambox, you can add all your applications and organize them into groups.
pros
- A unique way to organize your workspace.
- Easy to use
- Cross-platform
Minuses
- He does not have a single mailbox
- It is not suitable for heavy email users.
6] Mailspring
Mailspring is a cross-platform email client that follows modern usability principles without complicating simple tasks. Mailspring is an open source email app for Mac, Windows, and Linux that supports IMAP and Office 365.
Using the Pro version of the app, you can access additional features such as contacts, company profiles, link tracking, read receipts, and quick reply templates.
Important Features
- You can receive read receipts by email.
- It is localized into nine languages.
- It supports touch and gestures.
- You can add your signature to an email.
- It helps to translate an English message into many available language options.
pros
- beautifully designed
- Touch and gesture support
- Single mailbox
Minuses
- Mailspring account required
- Stability Issues
- Poor performance optimization
7] Polymail
The Polymail email program provides detailed information about who read your emails and when. You can create your own email templates and share them with your team. This tool will help you integrate with other messaging tools like Slack and Salesforce.
Important Features
- Set follow-up email reminders.
- Provides click and download tracking.
- Schedule emails to send later.
- It provides a detailed account of the team’s activities.
- Clear your inbox by unsubscribing from newsletters.
pros
- Fantastic functionality.
- Has a “Read Later”schedule
Minuses
- Buggy at times
8] Mail with claws
It is an easy to use, highly customizable free email client that can run on Windows and Unix-like systems such as BSD, Linux and Solaris. It is a mail program for Windows that stores mail in MH mailbox format.
The best thing about Claws Mail is that you can download it and use it for free. You can customize its code if you like.
Important Features
- It protects shared or sensitive content with GPG encryption, SSL, and anti-phishing.
- Provides features such as X-Face support, collapsible quotes, pre-folder settings, and various extensions that improve the appearance of the program.
- Search and filter, import files from various external formats.
- External editor equipped with an extensive set of ready-made templates.
pros
- open source
- Easy configuration
- Reliability, stability
Minuses
- Seems outdated
9] Mailbox
The mailbox allows you to add dynamic data fields and templates to your responses. You can reuse HTML snippets in post responses. The Postbox app offers over 25 signature design templates.
Important Features
- It allows you to add dynamic data fields to templates and emails.
- This will allow you to forward email content to other applications and services.
- You can add image effects such as rotate, flip, shadow, and frames.
- It will help you resize any image.
pros
- Laconic interface
- Reliable tools to compose a rich email for professionals and home users
- Ready-made HTML components for designing messages and layouts
Minuses
- Annual subscription is too high for regular home users
10] Hiri
Hiri is an email client designed for business users. However, its capabilities will also appeal to home users. You can see how many messages have not yet been read and how long you should wait before checking them.
Important Features
- Remove unnecessary clutter from your inbox.
- Your Office 365 and Exchange calendar
- Access your company’s contact directory.
- Offline mode.
- Reminders
- Shared calendars
- List of global addresses
pros
- Great calendar and planning
- Smart productivity tools
- Windows only
- Competitive pricing
Minuses
- It only supports email from Microsoft.
- There are no mobile apps.
- A new interface is required.
- Planning and reminders need improvement.
How to choose the best email program?
Here are some important features that can be included in any of the best email clients:
- Access to calendars and event plans.
- Using it, you can send an unlimited number of messages.
- Must comply with POP3, IMAP, etc. protocols.
- It allows you to manage multiple email accounts by combining your inbox, archive, and send folder.
- Allow features such as unsend, email recovery, and scheduled delivery.
Does Windows have a default email program?
Yes, Windows comes with a default email program called Mail App. However, you can change your default email program at any time.
Keeping abreast of all incoming emails can be tricky. However, it is possible with the best email client for Windows. The best email clients simplify complex tasks and support zero inbox. Clean Email is a great alternative to Windows. It allows you to quickly manage thousands of emails and organize them with just a few clicks.