Do you have an important online presentation and don’t know how to organize calls or share screens in Teams? They are part of the core functionality of Microsoft Teams and are mandatory for team members. This article explains how to host a call and share your screen in Microsoft Teams.
How do I host a call and share screen in Microsoft Teams?
Sometimes accessing the most basic features can be difficult for some people, especially for those who are not too tech savvy like me. For such people, I have divided the article into two parts for ease of understanding, namely:
- Arrange a call
- Share Screen
Let’s see how we can quickly solve these two problems using our guide below.
How do I make a call in Microsoft Teams?
Can’t wait to find out how to call before the meeting starts? Before you explore the great Microsoft Teams screen sharing feature, learn how to organize calls. Test the video call yourself to make sure everything is perfect.
Here are the steps to complete a call in Microsoft Teams:
- Open the Microsoft Teams app. Go to the “Calendar”tab, which you will find on the left panel.
- Click the “Start Meeting Now”button that you’ll find on the right side of the screen.
- A drop-down list will appear when you click the “Start Meeting Now”button. From here, click the Start Meeting button.
- You will see a popup. Here you will see audio and video settings that you can change. Click “Join Now”.
Once you click “Join Now”you will start a conversation. You have successfully hosted a call in Microsoft Teams. Let’s move on to the next section where you will learn how to share the screen while on a Microsoft Teams call.
How do I share my screen in Microsoft Teams?
Can’t share your screen during an online presentation in Microsoft Teams? In this case, take a look at the steps you can take to get the job done.
Note that these are the steps after you’ve set up a call and want to share your screen with other team members during a meeting.
- During a video call, click the Share Screen icon. It is located next to the red “Logout”button.
- By clicking on it, you will get a list of all connected screens. Click on the screen you want to share. Click here.
Now everyone else in the meeting can see your computer screen. If you want to stop sharing, go to the meeting toolbar. Click on the stop sharing icon.
What content can you share through screens in Teams?
There are different types of content that can be shared in Teams. Here are some of them:
- Windows Microsoft Whiteboard app. This allows users to write down their thoughts or views on the whiteboard canvas that is present.
- browser window
- Desktop
- computer sound
- powerpoint file
How to give or take control of the screen?
If you’re wondering how to take or even give control of the screen during a PowerPoint presentation in Teams, there’s a way. Participants can go through the various slides slowly and at their own pace. They can then synchronize the view with the presenter view.
To take control during a presentation, you must click the Take Control icon. You can switch between taking and passing control.
The person giving the presentation will have to click the Stop Presentation button. The eye symbol prevents participants from going through the overall presentation at their own pace.
You can also give control of the presentation by clicking the “Give Control”option. It’s relatively easy to give or take control of a screen in the Microsoft Teams app.
How to scale content?
In Microsoft Teams, you can even shrink or enlarge content to suit your needs. Here’s what you need to do:
- Navigate to the part of the content you want to enlarge.
- You can use the trackpad to zoom in or on the screen to zoom in.
- In addition, you can also use keyboard shortcuts to zoom in, press control keys, and plus keys. Press the control and minus keys together if you want to zoom out.
- You can even use your mouse to zoom in on content. Press the control key while scrolling through the content with the mouse.
How to record shared content?
Sometimes a Teams member can miss a meeting due to unforeseen circumstances. In this case, recording the meeting will help them. To do this, you can follow these steps:
- Go to the meeting toolbar before starting a presentation or meeting.
- Click on the icon with three horizontal dots. A drop-down menu will appear, click on the “Start Recording”option.
This is how you can easily record shared content and share it with your team members later.
Conclusion
You need to follow these steps to share screens and make calls in Microsoft Teams. Knowing these steps will help you get the most out of Teams for your work. Follow these simple steps and get ready for your upcoming presentation right away!