Do you want to prevent users from recording meetings in Microsoft Teams? There can be various reasons why you don’t want to allow users to record a Teams meeting. In this article, we’ll discuss how to prevent a meeting from being recorded in Teams.
How do I prevent users from recording in Microsoft Teams?
There are two different ways to prevent others from recording appointments. We will discuss it as follows:
- Prevent recording before calling
- Prevent recording during a call
We will detail the steps for both methods so that you can easily follow them. Take a look!
1. How do I prevent recordings before a call in Teams?
You can stop others from recording meetings in Teams before they start. Here are the steps you can follow to get it done. Look!
- Open Microsoft Teams on your desktop. You can also use the web version if you like.
- Go to Calendar. You will find it on the left panel of the app. Select “New Appointment”in the top right corner to schedule an appointment.
- Fill in the details such as the meeting name, date, time, and channel. Click the Save button in the top right corner.
- When you’re done with all the details, click the “Submit”button to let other participants know about the meeting.
- Return to Calendar. Click on the meeting you just scheduled. A pop-up window will open. Select Edit to open the meeting details.
- Now select “Meeting Options”in the next window.
- It will open the web page in the default browser. If you have never used the web version, you will have to log in with the required credentials.
- From there, scroll down to the option Who can imagine?» By default, it is set to everyone. Please change it to “Only Me”in the dropdown box that will appear after you click on the arrow.
- Click the Save button.
After you click the Save button, no one can record the Teams meeting. This is because write permissions have been granted to those who can present a Teams meeting. Once it’s set to “Only Me”, you’ll have the right to record meetings in the Teams app.
2. How do I prevent recordings during a call in Teams?
You can skip these steps if you have already completed the above steps. However, many people forgot to turn off recording for other users before joining the conversation. If you’re already in a meeting, you can prevent others from recording in the Teams app.
Follow these steps and learn how to prevent others from recording a meeting while on a Microsoft Teams call. Take a look!
- During a meeting, click the People icon. A list of participants present in the meeting opens.
- After that, you need to click on “More actions”(icon with 3 dots).
- A drop-down menu will appear. Select “Manage Permissions”here.
- This will bring the webpage to the default page. From here, go to Who Can Submit?
- Click the arrow and change the default value of “Everyone”to “Only Me”in the drop-down list.
- Select Save to save your changes.
That’s all. This way you can prevent others from recording meetings during a call.
Conclusion
These are different ways to prevent other participants from recording a Teams meeting. You can prevent other users from recording before or during a meeting. This will force others to attend the meeting instead of relying on later access.